Unit 02 Principles of business document production and information management

1 Understand how to prepare business documents

• 1.1 Describe different types of business documents that may be produced and the format to be followed for each
• 1.2 Explain the use of different types of information communication technology (ICT) for document production
• 1.3 Explain the reasons for agreeing the use, content, layout, quality standards and deadlines for document production
• 1.4 Explain the importance of document version control and authorisation
• 1.5 Explain how the requirements of security, data protection, copyright and intellectual property legislation may affect the production of business documents
• 1.6 Explain how to check the accuracy of business documents

2 Understand the distribution of business documents

• 2.1 Explain how the requirements of security, data protection, copyright and intellectual property legislation may affect the distribution and storage of business documents
• 2.2 Describe different types of distribution channels

3 Understand how information is managed in business organisations

• 3.1 Describe the types of information found in business organisations
• 3.2 Explain the need for safe storage and efficient retrieval of information
• 3.3 Describe the features of different types of systems used for storage and retrieval of information
• 3.4 Describe the legal requirements for storing business information

4 Understand the essential requirements of business documents

• 4.1 Explain the requirements for language, tone, image and presentation for different documents
• 4.2 Explain how to integrate images into documents
• 4.3 Describe how corporate identity impacts upon document production
• 4.4 Explain the requirements of data protection, copyright and intellectual property legislation relating to document production
• 4.5 Describe organisational procedures for version control
• 4.6 Describe security requirements relating to document production